When it comes to Project Management there can be several pain points that an organisation and their project manager are confronted with.
Below we have identified four common problems and how to solve them.
1. Planning and Organising?
Being organised is often the most time-consuming part of a manager’s work life. Planning, delegating and keeping track of delegated tasks are essential to getting things done in an orderly manner. Once these processes are set, a manager is able to concentrate on other responsibilities.
Organisational tools, for effective resource management or capacity planning, help to ensure teams stay on target and stay organised without requiring the constant supervision of a project manager or for someone to have to remember each action item that is delegated to a colleague.
2. The need for constant follow up
Staying up-to-date with who is doing what and whether each element of the project is on track is an essential part of the project manager’s role. Keeping up with each member of the team, particularly those working offsite and third-party service providers, can eat into your working day.
Although these can seem boring and time-consuming tasks, they are a critical part of the project’s success. It is vital for the project manager to have an idea of the overall state of the direction of the project. Therefore, having a mobile app that enables you to quickly and effectively manage your projects directly from your mobile device will help you receive and react to instant notifications on the fly.
3. Accuracy when estimating
Estimates are a forecast of the length of time needed to complete different activities within a project. Accurate estimates can help determine the overall profitability of the project and achieve ROI. In order to produce accurate project estimates you need to rely on your data and the quality of that data. Understanding the importance of data in your projects and how this will impact future planning is one of those project management pain points that is also a data issue.
Despite the complexities involved, it is still important to do the very best job with your project estimates. Faulty estimates mean missing deadlines, breaking budgets and leaving your clients less than impressed. It is therefore essential to have key reports that are always ready and available and are easy to create, quick to produce and distribute to colleagues, stakeholders and executives. Utilising financial and performance management reports helps keep your projects within budget and on track.
4. Visibility
In a traditional setting, employees are not privy to the information that is being used to evaluate their performance and the details of the project. This can be an inefficient way of facilitating continuous improvement, as employees do not know what they are doing wrong and what they can do to improve their performance. Using an integrated solution enables you to set up a project in minutes, with real-time visibility into available resources, and update its progress instantly. This will give you holistic project management dashboard views and full control over the life and resources of the project
